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Available Positions

Wish Coordinator

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a proven, dynamic and talented self-starter to join our team. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Primary Duties:
The Wish Coordinator’s responsibilities will include the coordination and planning of wishes to eligible children with life-threatening medical conditions. Requirements of this position will focus heavily on: booking of transportation, accommodations, goods/services, communication with assisting chapters & wish families, securing medical equipment, acquiring signatures for necessary forms, creating budgets and creating itineraries all related to the individual wishes. This role will report directly to the Director of Wish Granting and will require someone who can manage and prioritize tasks effectively and in a timely manner. As a member of the Mission Delivery team, the selected candidate will be able to work occasional evenings and weekends, as needed, and will be ‘On-Call’ one week per month, provide excellent customer service to our families, donors, volunteers and the community at-large.

Requirements: Bachelor’s Degree required with 3+ years of case management experience preferably in the nonprofit sector, handling event planning or travel arrangements. Bi-lingual Spanish speaking preferred; Candidate must have strong customer service skills with the ability to work with people from different backgrounds and children with life-threatening medical conditions. Excellent verbal and written communication skills necessary; Possess critical thinking skills with the ability to problem solve, independently, and as part of a team. Proficient computer skills with knowledge of and/or previous experience working with Raiser’s Edge and Salesforce, is a plus. Please submit your cover letter and resume with “Wish Coordinator” in the Subject line to wbof@jvfuaw.bet. **No phone calls please.**


Program Services Assistant

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a full-time Program Services Assistant to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

The Program Services Assistant primary responsibilities will include coordinating the wish process through the intake of referrals, managing a caseload of wishes to be granted within a timely manner, and post-wish follow up.  Additional responsibilities include intake processing of new wishes, extensive and detailed communication, both verbal and written with families, volunteers, vendors, and medical professionals; Database management utilizing both Raiser’s Edge and Salesforce; Coordination of a variety of wish types, including travel related wishes while acquiring in-kind/discounts from vendors to assist with budget management.

Requirements: Bachelor's Degree required with 1-3 years of case management experience in the nonprofit/social services sector. Bi-lingual Spanish Speaking, required. Excellent verbal and written communication skills; Possess critical thinking skills with the ability to problem solve, independently, and as part of a team. Ability to manage and prioritize multiple tasks; Proficient computer skills with knowledge of and/or previous experience working with Microsoft Office; Raiser's Edge and Salesforce experience, preferred.

If interested, please submit a cover letter with salary requirements and resume with Program Services Assistant in the subject line to wbof@jvfuaw.bet Resumes will be accepted through November 19, 2017. No phone calls please. 

Office Assistant

Make-A-Wish New Jersey, granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength and joy, seeks a full-time Office Assistant to join our team at our Monroe Township, NJ castle facility.  This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Scope of Position:

This position reports to the Office Manager and supports all functions within Make-A-Wish New Jersey, including Finance, Administration, Development, Communications/Marketing and Wish Granting/Mission Delivery.  The primary responsibility is to provide administrative support with a positive outlook and professional demeanor, handling various administrative duties with skill and sensitivity, and problem-solving as appropriate.  Must maintain confidentiality when handling all Make-A-Wish matters.

Primary Duties:

  • Assist as back-up to receptionist by answering incoming phone calls, assessing callers’ needs and directing calls to appropriate staff member in a timely and courteous manner. Greet and announce guests and visitors with professionalism and care.
  • Back-up reception duties and assist with processing incoming & outgoing mail/packages within time and performance standards.
  • Provide follow up and support for incoming wish referrals with medical professionals and wish families and incoming documents for Mission Delivery.
  • Assist with processing cash receipts and preparing daily bank deposit within established guidelines as outlined in Make-A-Wish New Jersey Internal Controls Manual.
  • Assist with Accounts Payable processing in Financial Edge as back-up support and during peak periods.
  • Provide donor records support, including data entry for in-kind wish donations into Raiser’s Edge during peak periods.
  • Perform office open and close procedures to ensure that facility is in ready status during hours of operation.
  • Lend support to Development team as needed for special events.
  • Maintain shared workspace and supply areas to ensure neatness, accessibility and functionality.
  • Other duties as assigned by supervisor.
  • Working hours are Monday-Friday from 9:00 a.m. to 5:00 p.m. with a one hour break for lunch.  Occasional evenings and weekends for special events and meetings.

Requirements:

  1. 1+ year experience in a customer-oriented, professional office environment.  Must have experience interacting with various levels of staff, including leadership levels.
  2. Exceptional communication skills – both oral and written – with proven ability to interact with a diverse population and management levels, with positive energy, reliability and consistency.
  3. Demonstrated high level of detail-oriented accuracy on a consistent basis.
  4. Must be organized, able to multi-task, prioritize work flow and complete assignments within deadlines.
  5. Must be able to demonstrate critical thinking skills, resilience, and willingness to work on a variety of assignments across different functions.
  6. Microsoft Office experience required. Data entry experience preferred.  Knowledge of Blackbaud Raiser’s Edge or Financial Edge systems a plus.
  7. Minimum of Associates Degree required.  4-year college degree preferred.
  8. Bi-Lingual preferred.

Must be able to pass background and credit checks.  Flexibility with hours is a plus. Local candidates preferred.

No phone calls please.  Resume and cover letter (including salary requirements) can be emailed to wbof@jvfuaw.bet.  Please indicate Office Assistant in the subject line.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Accountant

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a full-time accounting professional to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Primary Duties:

1. Accounts Payable Processing and Payment of Expenditures - Invoices, business credit card, employee expense reimbursements, volunteer expense reimbursements, purchase order management.

  • Understanding of standards, policies and procedures for chapter and national organization.
  • Ensure accuracy, timeliness, proper authorization and recording in general ledger system.
  • Control of payment processing and coordination of check signing with senior staff and Board signers.
  • Control and coordination of business credit card reconciliations and documentation process.
  • Vendor administration including set-up, coordination of/communication for inquiries and research/resolution of past due billings.
  • Year-end activities including preparation of Form 1099s, accruals, annual audit and Form 990 support.
  • Preparation of Excel spreadsheets and analysis in support of accounting processes.
  • Generation of reports from Financial Edge system.
  • Cash Flow Monitoring  - Request bank transfers to ensure adequate/timely funds to cover checks and payroll.

2. Journal entries for month-end close of books – Prepare reconciliations, create journal entries and perform data entry for one-time and recurring items, such as bank transfers, bank fees, credit cards, interest income, reimbursements, wish assists, depreciation and prepaid amortization.  Perform research and analysis.

3. Inventory Control - Establish process controls for wish child gift inventory inflow/outflow in coordination with Program Services and Development; safekeeping, valuation and accounting for inventory.

4. Records Retention - Management of accounting archives - onsite and offsite storage.

Requirements:  Bachelor degree in accounting, business or finance, 3+ years accounts payable experience, strong verbal and written communication skills, and a proven record in problem-solving and achieving goals timely.  Audit experience is a plus.  Must have experience with high volume accounts payable environment, organizing process flows, advocating process improvements and communication with senior leadership.  Must be proficient with Microsoft Office (including Excel, Word and Outlook) and advanced Excel skills are desired.  Must have worked with general ledger applications and a strong accounting control environment.   Must be analytical, work independently and collaborate as part of a team to manage changing priorities and react swiftly to chapter business support needs. Experience with non-profit accounting requirements and Blackbaud Financial Edge software is preferred.   Must be accurate, detail-oriented, organized, inquisitive, deadline-driven, self- motivated, energetic, and reliable.   Must be a team player with a great work ethic, and who enjoys owning, juggling and completing priorities in pursuit of an important mission.  Must be able to pass background and credit checks.  Flexibility with hours is desired. Local candidates and CPA candidates preferred.

No phone calls please.  Resume and cover letter (including salary requirements) can be emailed to wbof@jvfuaw.bet.  Please indicate Accountant in the subject line.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Internships

Have you ever wondered what is was like to work with a non-profit, who grants wishes for children with life-threatening medical conditions?

Throughout the year, Make-A-Wish New Jersey offers a variety of unpaid internships to provide opportunities for college students to receive academic credit and valuable work experience in the nonprofit field.

Our internship program aims to cultivate students from many fields and disciplines. We offer interns a substantive learning experience that affords them the opportunity to contribute to our work, and the knowledge, skills and tools they may need to continue in the nonprofit field.

Complementing their individual departmental placement, interns are collectively engaged in a program that explores the Make-A-Wish mission through the agency’s structure as a whole and its role in a wish child’s life.

All of our internships are unpaid. Applicants in need of financial aid to support their internships are encouraged to explore potential funding sources through the career services or alumni offices on their campus. Many colleges offer their students scholarships, stipends, or off-campus work-study to facilitate participation in public-interest internships.

Internship Calendar and Application

Current college students are accepted on a continual basis throughout the year, depending on foundation needs.  Also, certain internships may have different requirements.

Application is made by sending a current resume with cover letter to wbof@jvfuaw.bet. Please indicate which internship you are applying for, the semester/trimester available and any school requirements.  

Types of Internships

We currently offer five types of internships. Multiple applicants may be accepted into each. Follow the link for a detailed descriptions of each internship.

  • Program Services interns focus on developing management and administrative tools, assisting the Outreach and Volunteer departments, and possible solicitation of donations from vendors.
  • Development interns focus on fund-raising, with possible experience in event planning, auction item solicitation, social media, donor solicitation, data management, and individual and corporate donations.
  • Administration interns focus on the infrastructure of Finance and Technology which support the chapter’s program services and fundraising activities.  This infrastructure includes physical assets such as computer hardware, software applications, office equipment and facilities, as well as virtual assets, such as controls, data and web activities.
  • Special Events interns focus on fund-raising, with experience in event planning, donor solicitation, data management and event marketing for fundraisers, including the foundation's Gala and Walk for Wishes.
  • Volunteer Programs interns focus on all aspects of the volunteer program, which can include initial volunteer inquiries, new volunteer recruitment, and volunteer data entry.  

**Please no phone calls.**


Intern with Us!

Work with us

Make-A-Wish® New Jersey
Samuel & Josephine Plumeri Wishing Place
1347 Perrineville Road
Monroe Township, NJ 08831
(609) 371-9474
Toll Free (800) 252-9474