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Available Positions

Chief Operating Officer

Make-A-Wish® New Jersey (MAWNJ) is conducting a search for a Chief Operating Officer (COO) who will support the organization’s growing need for operational infrastructure. This newly-created position will report directly to the President & CEO and will oversee an administrative staff of more than 20, including the Chief Financial Officer, the Director of Database Information Technology, and the Vice President of Mission Delivery. The Chief Development Officer will report directly to the President & CEO.

The COO will be a key member of MAWNJ’s leadership team and will report directly to the President & CEO. S/he will provide oversight for all financial, administrative, and operational affairs of the chapter organization. This will include financial management, budgeting, human resources management, strategic planning, and oversight of legal matters including compliance with national and local governing policies. The COO will oversee all MAWNJ assets and manage the organization’s financial resources ensuring that sufficient controls are in place and are implemented. This will include providing actionable financial reporting support to the President & CEO and volunteer Board of Directors. Key responsibilities will include:

  • Assisting the President & CEO in developing policy and strategic plans for the organization
  • Taking an active leadership role in developing an annual budget and priority plan that supports the MAWNJ’s strategic plan
  • Creating solid central operating systems that support a dynamic and growing organization
  • Ensuring chapter compliance with the Make-A-Wish® Foundation’s governing policies, performance standards, and guidelines across all functional areas
  • Management and supervision of accounting, IT, human resources, and administrative staff
  • Reporting to the President & CEO, the Board of Directors, and staff on the progress of financial and non-financial goals and strategic plan initiatives
  • Analyzing data and trends across the organization to support senior staff in their efforts

Make-A-Wish® New Jersey, one of the largest and most well-established Make-A-Wish® chapters, has granted more than 9,000 wishes since opening its doors in 1983. Since 2011, MAWNJ has been headquartered in the Samuel & Josephine Plumeri Wishing Place in Monroe Township. This 20,000 square-foot facility is the only one of its kind, a magical environment that is free of limitations, confinement, and stress where seriously ill children can experience the imaginative possibilities of a wish. The Wishing Place is the result of an extraordinarily successful capital campaign that surpassed its goal and posted the largest gift in the history of the national Make-A-Wish® Foundation at that time.

The ideal COO candidate will bring demonstrated success in developing a collaborative, team-oriented organization; 15 to 20 years of relevant work experience, with 8 to 10 years of increasing levels of supervisor/management responsibilities; demonstrated success in financial planning and analysis; experience in organizational strategic planning; experience in operations management, including human resources, facilities planning and management, and purchasing and contracts; experience with sophisticated financial accounting systems and strong computer skills with proficiency in Microsoft Office; experience with Blackbaud’s Raiser’s Edge and Financial Edge a plus; and the ability to lead within in a fast-moving, changing environment.

Qualified candidates and nominations are encouraged. Please send a cover letter and resume, along with current salary history, to Michele Hickey, Director of Recruitment, Dennis C. Miller Associates, Inc. at zvpuryr@qraavfpzvyyre.pbz.

Director of Database Information Technology

The Director of Database Information Technology will be responsible for the management, integration and operations of all MAWNJ computer systems including the Blackbaud Make-A-Wish Suite (Raiser’s Edge, Financial Edge, Wish Module and their accompanying additional modules), website templates, volunteer intranet, and email platforms. Reporting to the COO and working closely with Mission Delivery, Development, Finance and Administration, and two direct reports, the Director of Database Information Technology is responsible for: database administration for donor, wish and financial records, information reporting, and oversight for all systems to optimize the flow and integrity of digital information between departments, to the public, and to Make-A-Wish America; identifying technology needs for all departments, coordinating and providing hands-on level 1 technology support to chapter staff, managing the relationship with outside technology consultants and vendors, and providing training to staff; and maintaining strict policies and procedures for the MAWNJ systems infrastructure to comply with national and local policies and guidelines, to maintain data integrity which facilitates data extraction, report customization, and analysis, and to protect against technology risks.

A bachelor’s degree is required and a master’s degree preferred in a technical discipline. The successful candidate will have 10+ years of well-rounded business experience, including management of computer operations and hands-on support within non-profit organizations. Must be proficient in database management, network operations and desktop support. Experience with Blackbaud’s Raiser’s Edge required and Financial Edge is a plus. Must have advanced skills in the use of Microsoft Office Suite (i.e. Logical functions, VLookup, pivot tables, graphs, etc.), designing data queries, and utilizing report writing software such as Crystal Reports. Knowledge of network infrastructure, systems development, and financial controls is preferred. Must have a verifiable track record of effective leadership which includes teambuilding, strategic thinking and successful execution with technical and intellectual resources. Must be a problem-solver who responds quickly to issues, and be self-motivated and goal-oriented. Requires strong communication and organizational skills, a professional demeanor, attention to detail, analytical and decision-making abilities, a project management discipline and proficient presentation skills.

Qualified candidates and nominations are encouraged. Please send a cover letter and resume, along with current salary history, to Michele Hickey, Director of Recruitment, Dennis C. Miller Associates, Inc. at zvpuryr@qraavfpzvyyre.pbz.

Accounting Manager

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a full-time accounting professional to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Reporting to the Chief Financial Officer, this position’s duties consist of supporting the daily accounting processes, payroll activities, and monthly accounting close. This will include preparation and posting of journal entries in the Blackbaud Financial Edge General Ledger software, monitoring of cash activity, reconciliation of accounts, maintenance of documentation for the financial control environment, generation of reports and special projects as assigned. Duties include communication, collaboration and coordination with chapter staff as a problem solver and multi-tasker for fluctuating workload supporting chapter priorities and supervision of up to two employees.

Accounting Duties:

  1. Accounts payable – Financial review of purchase orders, check requests, invoices, employee and volunteer reimbursements, and business credit card reconciliations for accuracy, completeness, approval, timeliness, propriety, support and coding as part of the payment process.
    • Understanding of standards, policies and procedures for chapter and national organization and the integration of accounting processes with chapter operations and functions.
    • Ensure proper authorization, documentation and recording of expenditures in general ledger system.
    • Reconciliation wish assist billings to other chapters and payments to National organization.
    • Reconciliation of petty cash.
    • Year-end activities including administration and filing of Form 1099’s, preparation of accruals, annual audit and requirements for Forms 990 and 945.
    • Preparation of Excel spreadsheets and analysis in support of accounting processes.
  2. Bank reconciliations - Prepare reconciliations for three bank accounts timely.
    • Monitoring of bank transactions to ensure timely processing.
    • Record deposits, transfers, bank fees and other miscellaneous bank activity as part of revenue accounting process. 
    • Review daily Raiser’s Edge donation batches to ensure timely recording of cash/revenue to G/L.
  3. Payroll processing – Administer semi-monthly payroll for chapter staff of 30 employees.
    • Control, review and timely processing of recurring payroll and journal entries, ensuring accurate input of variable hourly components (i.e. hours for part-time employees, paid time-off hours, etc.).
    • Coordination and communication with payroll service provider (Extensis) and staff.
    • New hire processing and documentation compliance.
    • Coordination/processing of employee payroll deductions with payroll services provider.
    • Control, review and timely processing of payments for monthly insurance benefits.
    • Control, review and reconciliation of staff paid time-off records and calculation of vacation accrual.
    • Year-end activities including administration of W-2s through payroll service provider, preparation of accruals, annual audit and Form 990 requirements.
  4. Journal entries – Month-end close of books
    • Preparation of cash management journal entry.
    • Preparation of month-end journal entries for one-time and recurring items, such fixed assets, depreciation, prepaid amortization and pending wish liability accruals.
    • Review of in-kind accounting entries.
  5. Investments accounting
    • Compile monthly analysis schedules and prepare journal entries for investment transfers, investment income, realized and unrealized gains and losses and management fees.
    • Review of endowment performance and compilation of transfers for release of restrictions.
  6. Reports, analysis, projects, and research, as needed
    • Support the monthly close and preparation of monthly financial statements, monthly scorecard, annual audit preparation and annual budget.
    • Preparation of the functional allocation and time study annually.
    • Analysis of expenditures and budget variances.
    • Support the annual preparation of the IRS Form 990 and other required IRS filings.
    • Maintenance of internal control policies and procedures manuals, employee handbook, and organization chart.

Requirements:  

Bachelor’s degree in accounting, 4+ years accounting experience, excellent verbal and written communication skills, and a proven record as a leader in problem-solving and achieving goals timely. Must be a team player with a great work ethic, and who enjoys balancing multiple priorities in pursuit of an important mission. Must have experience with maintaining accounting controls, organizing process flows, advocating process improvements and communication with senior leadership or Board members. Payroll and/or human resources experience required, including handling of confidential records. Must be analytical and able to work independently to develop spreadsheet formats which present information logically and clearly. Must be able to balance time-sensitive workload and be driven to achieve goals in collaboration with others. Must be accurate, precise, detail-oriented, organized, inquisitive, deadline-driven, self- motivated, energetic, and reliable. Must be able to work independently to perform research, manage changing priorities and react swiftly to chapter business support needs. Must be very proficient with Microsoft Excel (VLOOKUP’s, Pivot Tables), Word and Outlook and a skilled user of standard general ledger applications. Familiarity with non-profit accounting requirements and Blackbaud Financial Edge software is preferred. Supervisory experience and CPA candidates are preferred and audit experience is a plus. Must be able to pass background and credit checks. Flexibility with hours is needed, so local candidates are preferred.

No phone calls, please. To formally apply, send your resume and cover letter (including salary requirements) to wbof@jvfuaw.bet. Please note “Accounting Manager” in the subject line.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Wish Coordinator

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a proven, dynamic and talented self-starter to join our team. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Primary Duties:

Reporting to the Director of Wish Granting, this professional’s responsibilities will include the coordination and planning of wishes to eligible children with life-threatening medical conditions. Coordination aspects involved with wishes, include but are not limited to: transportation, accommodations, goods/services, communication with assisting chapters, securing medical equipment, acquiring signatures for necessary forms, creating budgets and itineraries. A strong emphasis for this Wish Coordinator position will be placed on someone who can manage and prioritize tasks effectively in a timely manner. As a member of the Mission Delivery team, the selected candidate will be able to work evening and weekends, as needed, and will be ‘On-Call’ one week per month, providing excellent customer service to our families, donors, volunteers and community at-large.

Requirements:  

Bachelor’s Degree required with 3+ years of case management experience preferably in the nonprofit sector, handling event planning or travel arrangements. Bi-lingual Spanish Speaking preferred; Candidate must have strong customer service skills with the ability to work with people from different backgrounds and children with life-threatening medical conditions. Excellent verbal and written communication skills necessary; Possess critical thinking skills with the ability to problem solve, independently, and as part of a team. Proficient computer skills with knowledge of and/or previous experience working with Raiser’s Edge and Salesforce, is a plus.

No phone calls please. Please submit your cover letter and resume with “Wish Coordinator” in the Subject line to wbof@jvfuaw.bet.

Volunteer Programs Manager

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a full-time Volunteer Programs Manager to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Primary Duties:  

Responsible for executing short term objectives to achieve the long term goals of the Mission Delivery Department, specific to Volunteer Programs.  The Volunteer Programs Manager will give ongoing attention to the recruitment, retention and recognition of our volunteers.  She/he will assist with increasing visibility and education about the Make-A-Wish Foundation of New Jersey. Supervise and support Volunteer Program intern(s), office and wishing place volunteers.  Manage the intake process by which volunteers become involved in MAWFNJ from application to placement.  Assign volunteer teams to wishes/wish assists, communicate assignments to volunteers and document assignments in RE database in a timely manner.  In collaboration with the Vice President of Mission Delivery, design and implement a plan to recruit new volunteers with special emphasis on bi-lingual (Spanish Speaking) volunteers.  Update, implement and conduct Basic Training (6x/yr./wknds) for new volunteers as well as Level II (Continuing Education) Training (4x/yr./eve/wknds) as required by all active volunteers.

Requirements:  

Bachelor's Degree required with 3-5+ years of volunteer management experience in the social services sector.  Bi-lingual, English/Spanish Speaking, preferred.  Must be computer literate (Microsoft Word, Microsoft Excel) and Raiser's Edge experience desired.  Self -motivated, creative, problem-solving team player with excellent writing, communication and interpersonal skills required. Possess Confident, polished and professional presentation and communication skills to both large and small groups; s critical thinking skills with the ability to problem solve, independently, and as part of a team.  Ability to manage and prioritize multiple tasks; Proficient computer skills with knowledge of and/or previous experience working with Microsoft Office; Raiser's Edge and Salesforce experience, preferred.  Willing and able to work nights and weekends, when necessary.

If interested, please submit a cover letter and resume with “Volunteer Programs Manager” in the subject line to wbof@jvfuaw.bet**No phone calls please.**  

Program Services Assistant

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a full-time temporary Program Services Assistant to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

The Program Services Assistant primary responsibilities will include coordinating the wish process through the intake of referrals, managing a caseload of wishes to be granted within a timely manner, and post-wish follow up.  Additional responsibilities include extensive and detailed communication, both verbal and written with families, volunteers, vendors, and medical professionals; Database management utilizing both Raiser’s Edge and Salesforce; Coordination of a variety of wish types, including travel related wishes while acquiring in-kind/discounts from vendors to assist with budget management.

Requirements: 

Bachelor's Degree required with 1-3 years of case management experience in the nonprofit/social services sector. Bi-lingual Spanish Speaking, preferred. Excellent verbal and written communication skills; Possess critical thinking skills with the ability to problem solve, independently, and as part of a team. Ability to manage and prioritize multiple tasks; Proficient computer skills with knowledge of and/or previous experience working with Microsoft Office; Raiser's Edge and Salesforce experience, preferred.

If interested, please submit a cover letter and resume with Program Services Assistant in the subject line to jobs@wishnj.org.  Resumes will be accepted through March 1, 2017. **No phone calls please.**


Medical Outreach Manager

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a full-time Medical Outreach Manager to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Primary Duties:  

Responsible for developing, strategizing and overseeing the medical outreach and eligibility efforts chapter wide to ensure all qualified children receive a wish.  Build a referral source network in New Jersey through research, analysis, and cultivations of relationships with medical professionals, hospital administrators, social workers and child life specialists. Maintain existing referral source relationships and work to identify new referral sources and strategically determine best method for outreach.  Plan and implement face-to-face trainings/meetings throughout state to educate referral sources regarding the Foundation’s services and eligibility requirements.

Requirements:  

Bachelor's Degree required.  Master’s degree, preferred with 3+ years of medical outreach, health services, child life experience in the social services sector.  Bi-lingual, English/Spanish Speaking, preferred. Self -motivated, creative, problem-solving team player with excellent writing, communication and interpersonal skills required. Raiser’s Edge/Salesforce/Microsoft Office proficient; Analytical Skills, excellent written and oral  communication skills; Ability to work evenings and weekends to ensure coverage at professional seminars; can stand for long periods at MAW display and carry/set-up display materials; Ability to manage multiple projects simultaneously and achieve objectives with a sense of urgency; Ability to build and sustain productive long-term relationships; Confident, polished and professional presentation and communication skills to both large and small groups; Working knowledge of childhood illnesses & treatment protocols; Travel required within the 3-state area up to 40%; Additional travel may arise on an as needed basis; Must be social media savvy for research and communication purposes; Possess critical thinking skills with the ability to problem solve, independently, and as part of a team; Willing and able to work nights and weekends, when necessary.

If interested, please submit a cover letter and resume with “Medical Outreach Manager” in the subject line to jobs@wishnj.org.  Resumes will be accepted through Wednesday, March 15, 2017.  **No phone calls please. **

Internships

Have you ever wondered what is was like to work with a non-profit, who grants wishes for children with life-threatening medical conditions?

Throughout the year, Make-A-Wish New Jersey offers a variety of unpaid internships to provide opportunities for college students to receive academic credit and valuable work experience in the nonprofit field.

Our internship program aims to cultivate students from many fields and disciplines. We offer interns a substantive learning experience that affords them the opportunity to contribute to our work, and the knowledge, skills and tools they may need to continue in the nonprofit field.

Complementing their individual departmental placement, interns are collectively engaged in a program that explores the Make-A-Wish mission through the agency’s structure as a whole and its role in a wish child’s life.

All of our internships are unpaid. Applicants in need of financial aid to support their internships are encouraged to explore potential funding sources through the career services or alumni offices on their campus. Many colleges offer their students scholarships, stipends, or off-campus work-study to facilitate participation in public-interest internships.

Internship Calendar and Application

Current college students are accepted on a continual basis throughout the year, depending on foundation needs.  Also, certain internships may have different requirements.

Application is made by sending a current resume with cover letter to wbof@jvfuaw.bet. Please indicate which internship you are applying for, the semester/trimester available and any school requirements.  

Types of Internships

We currently offer five types of internships. Multiple applicants may be accepted into each. Follow the link for a detailed descriptions of each internship.

  • Program Services interns focus on developing management and administrative tools, assisting the Outreach and Volunteer departments, and possible solicitation of donations from vendors.
  • Development interns focus on fund-raising, with possible experience in event planning, auction item solicitation, social media, donor solicitation, data management, and individual and corporate donations.
  • Administration interns focus on the infrastructure of Finance and Technology which support the chapter’s program services and fundraising activities.  This infrastructure includes physical assets such as computer hardware, software applications, office equipment and facilities, as well as virtual assets, such as controls, data and web activities.
  • Special Events interns focus on fund-raising, with experience in event planning, donor solicitation, data management and event marketing for fundraisers, including the foundation's Gala and Walk for Wishes.
  • Volunteer Programs interns focus on all aspects of the volunteer program, which can include initial volunteer inquiries, new volunteer recruitment, and volunteer data entry.  

**Please no phone calls.**


Intern with Us!

Work with us

Make-A-Wish® New Jersey
Samuel & Josephine Plumeri Wishing Place
1347 Perrineville Road
Monroe Township, NJ 08831
(609) 371-9474
Toll Free (800) 252-9474