Return to mobile version

Available Positions

Accounting Manager

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with critical illnesses to bring them hope, strength, and joy, seeks a full-time accounting professional to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Reporting to the Chief Financial Officer, this position’s duties consist of supporting the daily accounting processes, payroll activities, and monthly accounting close. This will include preparation and posting of journal entries in the Blackbaud Financial Edge General Ledger software, monitoring of cash activity, reconciliation of accounts, maintenance of documentation for the financial control environment, generation of reports and special projects as assigned. Duties include communication, collaboration and coordination with chapter staff as a problem solver and multi-tasker for fluctuating workload supporting chapter priorities and supervision of up to two employees.

Accounting Duties:

Accounts payable – Financial review of purchase orders, check requests, invoices, employee and volunteer reimbursements, and business credit card reconciliations for accuracy, completeness, approval, timeliness, propriety, support and coding as part of the payment process. Understanding of standards, policies and procedures for chapter and national organization and the integration of accounting processes with chapter operations and functions.

  • Ensure proper authorization, documentation and recording of expenditures in general ledger system.
  • Reconciliation wish assist billings to other chapters and payments to National organization.
  • Reconciliation of petty cash.
  • Year-end activities including administration and filing of Form 1099’s, preparation of accruals, annual audit and requirements for Forms 990 and 945.
  • Preparation of Excel spreadsheets and analysis in support of accounting processes.

Bank reconciliations - Prepare reconciliations for three bank accounts timely.

  • Monitoring of bank transactions to ensure timely processing.
  • Record deposits, transfers, bank fees and other miscellaneous bank activity as part of revenue accounting process.
  • Review daily Raiser’s Edge donation batches to ensure timely recording of cash/revenue to G/L.

Payroll processing – Administer semi-monthly payroll for chapter staff of 30+ employees.

  • Control, review and timely processing of recurring payroll and journal entries, ensuring accurate input of variable hourly components (i.e. hours for part-time employees, paid time-off hours, etc.).
  • Coordination and communication with payroll service provider (Extensis) and staff.
  • New hire processing and documentation compliance.
  • Coordination/processing of employee payroll deductions with payroll services provider.
  • Control, review and timely processing of payments for health insurance benefits.
  • Control, review and reconciliation of staff paid time-off records and calculation of vacation accrual.
  • Year-end activities including administration of W-2s through payroll service provider, preparation of accruals, annual audit and Form 990 requirements.

Journal entries – Month-end close of books

  • Preparation of cash management journal entry.
  • Preparation of month-end journal entries for one-time and recurring items, such fixed assets, depreciation, prepaid amortization and pending wish liability accruals.
  • Review of in-kind accounting entries.

Investments accounting

  • Compile monthly analysis schedules and prepare journal entries for investment transfers, investment income, realized and unrealized gains and losses and management fees.
  • Review of endowment performance and compilation of transfers for release of restrictions.

Reports, analysis, projects, and research, as needed

  • Support the monthly close and preparation of monthly financial statements, monthly scorecard, annual audit preparation and annual budget.
  • Preparation of the functional allocation and time study annually.
  • Analysis of expenditures and budget variances.
  • Support the annual preparation of the IRS Form 990 and other required IRS filings.
  • Maintenance of internal control policies and procedures manuals, employee handbook, and organization chart.

Requirements: Bachelor’s degree in accounting, CPA or MBA, 4+ years accounting experience, excellent verbal and written communication skills, and a proven record as a leader in problem-solving and achieving goals timely. Supervisory experience and audit experience is desired.  Must be a team player with a great work ethic, and who enjoys balancing multiple priorities in pursuit of an important mission. Must have experience with maintaining accounting controls, organizing process flows, advocating process improvements and communication with senior leadership or Board members. Must be proficient at writing and influencing others to achieve compliance. Payroll and/or human resources experience required, including handling of confidential records.  Must be analytical and able to work independently to develop spreadsheet formats which present information logically and clearly. Must be able to balance time-sensitive workload and be driven to achieve goals in collaboration with others. Must be accurate, precise, detail-oriented, organized, inquisitive, deadline-driven, self- motivated, energetic, and reliable. Must be able to work independently and show initiative to perform research, manage changing priorities and react swiftly to chapter business support needs. Must have advanced skills with Microsoft Excel (VLOOKUP’s, Pivot Tables), Word and Outlook and be a practiced user of standard general ledger applications.  Familiarity with non-profit accounting requirements and Blackbaud Financial Edge software is preferred.  Must be able to pass background and credit checks. Flexibility with hours is needed, so local candidates are preferred.

No phone calls, please. To formally apply, send your resume and cover letter (including salary requirements) to uhznaerfbheprf@aw.jvfu.bet.  Please note “Accounting Manager” in the subject line.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Director of Special Events

The mission of Make-A-Wish New Jersey (MAWNJ) is to create life-changing wishes for children with critical illnesses. MAWNJ seeks a proven, dynamic and talented self-starter to join our team at our Monroe Township facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Job Summary:  This position directs, executes and provides overall strategy for all aspects of high level fundraising and stewardship events for Make-A-Wish New Jersey. Emphasis on high level fundraising and stewardship events includes all aspects of event execution, budgeting, securing sponsors and attendees/teams, as well as post event wrap up/analysis and follow up. The position assures the successful achievement of fundraising goals and identifies opportunity for deeper involvement of donors and sponsors.

Major Responsibilities:

  • Facilitate and manage existing relationships as well as help to create new relationships with key donors, sponsors and event attendees as well as identify/steward relationships with potential for growth.
  • Demonstrate creativity, routinely offer new ideas and concepts that uphold high quality expectations, while remaining cost-effective.
  • For appropriate events, spearhead the selection of chairpersons and recruit, orient, manage, motivate and steward fundraising teams comprised of community volunteers and corporate leaders.
  • Manage online giving pages and events calendars.
  • Develop and maintain long-term, strategic relationships with event sponsors and vendors.
  • Ensure that licensing requirements, event paperwork and any applicable requirements are adhered to and completed in a timely manner.
  • Coordinate the use of the facility for small and large scale on-site events that are facilitated by external partners and organizations.
  • Manage a portfolio of high level national partnerships, ensuring their needs are met and that MAWNJ is properly represented when needed.
  • Assist with other duties as assigned by the VP of Development or AVP of Development.

Requirements:

  • Bachelor’s degree required.
  • Five years’ experience in special events, preferably in a development or fundraising organization/department.
  • Direct experience planning, managing and growing peer-to-peer fundraising programs – walks, runs, cycling events – preferred.
  • Donor management, solicitation and/or volunteer management experience a plus.
  • Must be available to attend events taking place during nights and/or weekends and willing to travel throughout New Jersey.

Skills and Abilities:

  • Self-motivated, team oriented and highly organized with strong attention to detail
  • Database management, especially Raiser’s Edge proficient
  • Excellent verbal and written communication skills
  • Must be able to clearly articulate the case for support of MAWNJ (one on one and in audiences of all sizes) and convey enthusiasm and gratitude for those who are helping to raise funds to support wishes.
  • Must be able to work as part of a team and manage short and long term goals.

To apply, email resume, cover letter and salary requirements to wbof@aw.jvfu.bet. Salary and benefits are competitive. Please indicate Director of Special Events in the subject line.

**No phone calls please.** 



Temporary Program Services Assistant

Make-A-Wish® New Jersey, seeks a full-time temporary Program Services Assistant to join our team at our Monroe Township, NJ castle facility. The mission of Make-A-Wish® is to create life-changing wishes for children with critical illness. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Job Summary: Responsible for assisting the Mission Delivery team with executing the goals and objectives of the Wish Granting, Medical Outreach and Volunteer Program Services. Major responsibilities include but are not limited to:

Intake/Medical Outreach:

  • Support the intake procedures, including acquiring and processing required paperwork. 
  • Assist with referrals submitted by inputting the information into the Raiser’s Edge database.
  • Follow up on medical eligibility and authorization forms.
  • Support families needing passport or visa assistance due to financial hardship.
  • Other duties as assigned.

Volunteer Programs:

  • Follow up on outstanding paperwork, passports, and other forms of identification in order continue moving wishes forward in the wish granting process.
  • Support our volunteer base with background checks, filing, and following up with prospective candidates.
  • Other duties as assigned.

Wish Granting:

  • Manage, plan and supervise a caseload of wishes.
  • Plan wishes while working closely with wish families, volunteers and vendors.
  • Coordinate all specific aspects involved with the wish, including but not limited to: transportation, accommodations, services, assisting chapters, medical equipment, liability forms, and itineraries.
  • Manage wish data and equivalent paper files on each child to ensure compliance with National Standards and Chapter guidelines.
  • Establish a wish budget within the guidelines set forth by the Chapter’s budget, receive approval on all budgets by VP of Mission Delivery after review by Director of Wish Granting.
  • Monitor progress of each assigned wish and ensure wish proceeds in a timely manner.
  • Provide proper reporting and back up, i.e. credit card authorizations, purchase orders, gift in-kind forms.
  • Administer and file all procedures required for completion of a wish.
  • Effectively perform crisis communication and reflective listening techniques with wish families.
  • Provide written record of all communications for each wish (telephone calls, emails, follow-up, medical equipment needed, etc.).
  • Represents Make-A-Wish New Jersey at annual events; works as a liaison and support figure for wish families who are in attendance.
  • Attends Volunteer Continuing Education Training sessions to support volunteer department.Maintain sensitivity and confidentiality to families being served by the Foundation.
  • Adhere to all Make-A-Wish® America performance standards and Make-A-Wish® New Jersey policies and procedures.
  • Follow up with medical authorization forms as needed.
  • Handle routine phone calls and emails for Wish Granting information.
  • Other duties as assigned.

Preferred Skills, Abilities and Requirements:

  • Bachelor’s degree required.
  • Related work experience (1-3 years) in social services concentration.
  • Fluency in Spanish, preferred.
  • Ability to manage and prioritize multiple tasks effectively.
  • Provide excellent customer service and representation of Make-A-Wish to external supporters and all wish families.
  • Fulfill wishes and interact with families in a compassionate and caring manner, sensitive to the challenging circumstances that may be present in families’ lives.
  • Able to successfully work in, motivate, and support a collaborative, team-oriented organization.
  • Commitment to and a passion for the mission of Make-A-Wish New Jersey.
  • Confidentiality and personal integrity are essential.
  • Experience with developing and implementing creative solutions to time sensitive work.
  • Proficient computer skills in Microsoft Office and database management (preferably Raiser’s Edge and/or Salesforce).

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

If interested, please submit a cover letter and resume with “Temporary Program Services Assistant” in the subject line to wbof@aw.jvfu.bet.

**No phone calls please.** 



Intake Coordinator

Make-A-Wish® New Jersey (MAWNJ), granting the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength, and joy, seeks a full-time Intake Coordinator to join our team at our Monroe Township, NJ castle facility. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Primary Duties: Coordinate, maintain and update referral intake and eligibility process ensuring proper data entry in database (Raiser’s Edge/Salesforce) and appropriate coordination of referral documentation for potential wish kids; Successfully manage and process medical eligibility paperwork from medical professionals; Evaluate eligibility in accordance with national and organizational policies; Create and maintain all referral/wish files; Process and track referral and initial wish granting paperwork; First point of contact between wish families and the organization during the referral and initial wish granting process.

Requirements:  Bachelor's Degree required with 2+ years of case management experience in the social services sector. Bi-lingual, English/Spanish Speaking, preferred. Experience working in a hospital setting and/or with medical professionals preferred. Knowledge of child development and childhood illnesses & treatment preferred. Self -motivated, creative, problem-solving team player with excellent interpersonal skills. Excellent verbal and written communication skills; Possess critical thinking skills with the ability to problem solve, independently, and as part of a team. Ability to manage and prioritize multiple tasks; Proficient computer skills with knowledge of and/or previous experience working with Microsoft Office; Salesforce and Raiser’s/Financial Edge experience, preferred. Available to work nights and weekends, when needed.

If interested, please submit a cover letter and resume with “Intake Coordinator” in the subject line to wbof@aw.jvfu.bet.

**No phone calls please.** 



Wish Coordinator

Make-A-Wish® New Jersey (MAWNJ), granting life-changing wishes of children with critical illnesses, seeks a proven, dynamic and talented self-starter to join our team. This is a great opportunity to share in the power of a child’s wish come true, especially at one of the leading Make-A-Wish chapters in the country, as well as a tremendous opportunity to play a crucial role in our success, make an immediate impact, and experience profound job satisfaction/fulfillment.

Primary Duties: The Wish Coordinator’s responsibilities will include the coordination and planning of wishes to eligible children with life-threatening medical conditions. Requirements of this position will focus heavily on: scheduling of the wish experiences, booking of transportation, accommodations, acquiring in-kind for goods/services, communication with assisting chapters & wish families, securing medical equipment, acquiring signatures for necessary forms, creating budgets and creating itineraries all related to the individual wishes. This role will report directly to the Director of Wish Granting and will require someone who can manage and prioritize tasks effectively and in a timely manner. As a member of the Mission Delivery team, the selected candidate will be able to work some evenings and weekends, and will be ‘On-Call’ one week per month, provide excellent customer service to our families, donors, volunteers and the community at-large. 

Requirements: Bachelor’s Degree required with 3+ years of case management experience preferably in the nonprofit sector, handling event planning or travel arrangements. Bi-lingual Spanish speaking preferred; Candidate must have strong customer service skills with the ability to work with people from different backgrounds and children with life-threatening medical conditions. Excellent verbal and written communication skills necessary; Possess critical thinking skills with the ability to problem solve, independently, and as part of a team. Proficient computer skills with knowledge of and/or previous experience working with Raiser’s Edge and Salesforce, is a plus. 

If interested, please submit a cover letter and resume with “Wish Coordinator” in the subject line to wbof@aw.jvfu.bet.

**No phone calls please.**  


Internships

Have you ever wondered what is was like to work with a non-profit, who creates life-changing wishes for children with critical illnesses?

Throughout the year, Make-A-Wish New Jersey offers a variety of unpaid internships to provide opportunities for college students to receive academic credit and valuable work experience in the nonprofit field.

Our internship program aims to cultivate students from many fields and disciplines. We offer interns a substantive learning experience that affords them the opportunity to contribute to our work, and the knowledge, skills and tools they may need to continue in the nonprofit field.

Complementing their individual departmental placement, interns are collectively engaged in a program that explores the Make-A-Wish mission through the agency’s structure as a whole and its role in a wish child’s life.

All of our internships are unpaid. Applicants in need of financial aid to support their internships are encouraged to explore potential funding sources through the career services or alumni offices on their campus. Many colleges offer their students scholarships, stipends, or off-campus work-study to facilitate participation in public-interest internships.

Internship Calendar and Application

Current college students are accepted on a continual basis throughout the year, depending on foundation needs.  Also, certain internships may have different requirements.

Application is made by sending a current resume with cover letter to vagreafuvc@aw.jvfu.bet. Please indicate which internship you are applying for, the semester/trimester available and any school requirements.  

Types of Internships

We currently offer six types of internships. Multiple applicants may be accepted into each. Follow the link for a detailed descriptions of each internship.

  • Program Services interns focus on developing management and administrative tools, assisting the Outreach and Volunteer departments, and possible solicitation of donations from vendors.
  • Development interns focus on fund-raising, with possible experience in event planning, auction item solicitation, social media, donor solicitation, data management, and individual and corporate donations.
  • Administration interns focus on the infrastructure of Finance and Technology which support the chapter’s program services and fundraising activities.  This infrastructure includes physical assets such as computer hardware, software applications, office equipment and facilities, as well as virtual assets, such as controls, data and web activities.
  • Special Events interns focus on fund-raising, with experience in event planning, donor solicitation, data management and event marketing for fundraisers, including the foundation's Gala and Walk for Wishes.
  • Volunteer Programs interns focus on all aspects of the volunteer program, which can include initial volunteer inquiries, new volunteer recruitment, and volunteer data entry.  
  • Communications interns focus on all aspects of marketing, communications, public relations and branding strategies via traditional publications and digital channels. This includes working with print publications and news outlets, developing social media outreach and providing creative services to support the Mission Delivery and Development teams. 

**Please no phone calls.**


Intern with Us!

Join Our Team!

Make-A-Wish® New Jersey
Samuel & Josephine Plumeri Wishing Place
1384 Perrineville Road
Monroe Township, NJ 08831
(609) 371-9474
Toll Free (800) 252-9474